Pulaski Community Schools Music Boosters, LTD.

CONSTITUTION

Article I:  The name of this organization shall be the Pulaski Community Schools Music Boosters, Ltd.

Article II:  Objectives.
Section 1:  To generate and maintain an enthusiastic interest in the various phases of the Music Department of the schools.
Section 2:  To lend all possible support, both moral and financial to the music program.
Section 3:  To cooperate with those in charge of the Music Department, School Administration and the School Board to the end that this department shall maintain the highest degree of efficiency.
Section 4:  To build and maintain an organization of parents/guardians which will help promote the general activities of the Music Department.

BY-LAWS

Article I:  Membership.
Section 1:  Membership of this club shall include anyone interested in the progress and development of the Pulaski Community Schools Music Department.
Section 2:  Members will not be assessed dues.
Section 3:  Parents/Guardians of students in the Music Department are to be considered active members.
Section 4:  Parents/Guardians of students in the Music Department are to be considered the only active voting members.

Article II:  Officers and Duties.
Section 1:   The officers of this club shall be President, Vice-President, Secretary and Treasurer. If a position is co-chaired, it is restricted to 2 people.
Section 2:  The President shall preside at all meetings of this club, appoint all committees, countersign all checks whenever possible and shall be an ex-officio member of all committees whenever possible and shall represent the organization at School Board meetings if he/she so desires.
Section 3:  The Vice-President shall assume all the duties of the President in his/her absence.
Section 4:  The Secretary shall keep records and minutes of all meetings and attend to all the correspondence.
Section 5:  The Treasurer shall keep an accurate record of all receipts and disbursements, showing each activity separately, as well as a complete record of all funds. The Treasurer shall countersign all checks and shall present a detailed audited report to the organization at the meeting in September. The audit will be done by the incoming Treasurer and Vice-President prior to the September meeting.
Section 6:    Pulaski Music Booster Check Signing: All checks will require at least two Pulaski Music Booster Executive Board voting member signatures, one of which is always the treasurer. If a Pulaski Music Booster Executive Board Position is co-chaired, the two co-chairs of that position cannot sign the same check.

Article III:  The Executive Board.
Section 1:  The Executive Board shall be composed of the officers of the club and all Music Directors of Pulaski High School. Music Directors shall be non-voting members.
Section 2:  The Executive Board shall have a general supervision of the affairs of the club with a limit to expenditures of up to $7,500 without requirement of specific authorization from the club.

Article IV:  Meetings.
Section 1:   The club shall hold a minimum of four regular meetings per year; an organizational meeting in April and business meetings in September, November and February. Special meetings may be called by the President.

Article V:  Music Booster Scholarships.
Section 1:  The Music Booster College Scholarship shall be awarded to PHS music program senior(s) entering college in the fall who will be concentrating studies in music, as either a music major or a music minor. The Scholarship application will be posted on the website in February. Scholarship applications will be due by the 1st Saturday in April. Applications will be screened by the Pulaski Music Booster Scholarship Committee. Only current voting Pulaski Music Booster Members can be selected to serve on the Pulaski Music Booster Scholarship Committee. The parent, relative or family member of a scholarship applicant cannot serve on the Pulaski Music Booster Scholarship Committee. A maximum of five scholarships may be awarded annually , the total of the Music Booster college scholarship awards will not exceed $1,500.00, with a maximum scholarship of $500.00 per student.. The number of scholarships awarded and the amount of each scholarship shall depend on the quantity and quality of the applicants, and the financial condition of the music booster treasury. The decision of the Pulaski Music Booster Scholarship Committee shall be final. The recipients of the scholarship will be notified in early May. The award will be made in January upon submission of satisfactory college first semester grades as music major or music minor.
Section 2: The Music Booster WSMA State Honors Project Scholarship. PHS music students who have auditioned and are selected to participate in the WSMA State Honors Project have demonstrated music excellence in the state of Wisconsin. This outstanding achievement brings recognition and honor not only to the student but to the school and PHS music program. As such, the Music Boosters will recognize each student’s achievement with a Music Booster Scholarship. The amount of the award shall not exceed 50% of the cost of the WSMA State Honors Tuition paid on behalf of the student. The amount awarded will depend on the financial condition of the music booster treasury. Any financial assistance received from WSMA for the student will be subtracted from the total amount of tuition due, and the scholarship amount will be based on the remaining amount of tuition due. The decision of the Executive Board shall be final. The award will be made upon submission of a copy of the signed participation agreement with WSMA and a copy of the check or credit card receipt for tuition payment.

Article VI:  Quorum.
Section 1:  A quorum for meetings of the general membership shall consist of the members present.
Section 2:  A quorum for an executive meeting shall consist of the following of the executive board;

Article VII:  Elections.
Section 1:  Officers will be elected at the April meeting.
Section 2: The President will serve one year. The Vice-President will be elected every year and the following year will succeed to the Presidency. If the position of President or Vice-President is co-chaired, each co-member will have a full vote on the executive board. If a position is co-chaired, it is restricted to 2 people.
Section 3:  Secretary and Treasurer shall serve a one or two year term.
Section 4:  Officers will assume their duties on July 1st.
Section 5:  In case an office becomes vacant, the Executive Board may appoint someone to fill the vacancy.

Article VIII:
Section 1:  There should be no interference from Booster Club officers or members in the actual operation of the music program. The Booster Club is a service group and not an advisory group.

Article IX:
Section 1:  The Constitution or By-Laws may be amended by a two-thirds majority vote of the members present at any regular meeting. The amendments must have been presented in writing at the preceding regular meeting of the club, mailed to the membership or posted on the organization website prior to the meeting at which the vote will take place.

Aricle X:  Dissolution Clause

Section 1:   In the event of dissolution of the Pulaski Community Schools Muisc Boosters LTD, the board of directors shall, after paying and making provisions for the payment of all liabilities, distribute all of the assets of the corporation among primary and/or secondary schools within the boundaries of the Pulaski Community School District for the express purpose of music education.  The schools must be recognized by the Wisconsin Department of Public Instruction (DPI) as a school under Wisconsin status statutes.

Article XI: Student Account Policy

Money raised by Pulaski High School (PHS) music students through Pulaski Community Music Booster (PMB) sponsored fundraisers is deposited into a PMB issued bank account and held in the Liabilities Account “Students Account Payable”. Such funds are earmarked with students’ names and can be used to pay toward music-related trips or other expenses that have been approved for payment by the PHS Music Directors from the PHS Student Accounts. Once a student graduates from the PHS music program, any remaining funds become holdings of a younger sibling who is active in a PHS music program. Following graduation of the last family member to be active in a PHS music program, any funds remaining in “Students Account Payable” are transferred into the PMB General Fund. Remaining money is never refunded to students or students’ families however, a written request may be submitted to the PMB Executive Board to have the remaining funds used towards a specific music-related purpose.

Revised – August 2015